Supplier Showcase Terms and Conditions

OSUSupplier Showcase 2017

Event Date: Thursday, October 12th

Terms & Conditions

  1. Freight or Delivery: Shipments will not be accepted until 3 business days prior to show and can be shipped to directly to the CH2M HILL Alumni Center or The LaSells Stewart (location of your exhibit space):

CH2M HILL Alumni Center

725 SW 26th St

Corvallis, Oregon 97331

 

The LaSells Stewart Center

875 SW 26th Street

Corvallis, Oregon 97331

 

Attention:  Company Name, Show Name, Date, Location

Anything over 150 pounds or over 26”x26”x26” must be shipped to OSU Campus Freight:

OSU Campus Freight

4700 SW Research Way

Corvallis, Oregon  97333

 

Attention:  Company Name, Show Name, Date, Location

Campus Freight questions 541-737-4019 or http://printmail.oregonstate.edu/mailing-services/campus-freight


Notification of shipment and estimated arrival date must be sent to conferences@oregonstate.edu


Vendors are responsible for shipping coordination and charges both to and from OSU. OSU will not assume any shipping fees, C.O.D. fees, etc. All such fees are the sole responsibility of the exhibitor. Furthermore, OSU is released and discharged of any liability for damage to, or loss of, any and all exhibitor’s property occurring while it is on campus.

Campus Freight questions 541-737-4019 or http://printmail.oregonstate.edu/mailing-services/campus-freight


Notification of shipment and estimated arrival date must be sent to conferences@oregonstate.edu


Vendors are responsible for shipping coordination and charges both to and from OSU. OSU will not assume any shipping fees, C.O.D. fees, etc. All such fees are the sole responsibility of the exhibitor. Furthermore, OSU is released and discharged of any liability for damage to, or loss of, any and all exhibitor’s property occurring while it is on campus.

2.  Canvass Marketing:  Vendors are prohibited from canvass marketing outside of the Facility by distributing advertising materials to persons, private automobiles or buildings within the Oregon State University Corvallis campus.

3.  Food & Beverage must be provided by an OSU approved and licensed caterer.

4.  Set-up:  Vendor set-up will be allowed during the hours as stated on the Expo schedule. You may not affix anything permanent to the walls, ceilings or floors. You may use blue painters tape to affix signs, or other like type items to the walls with preapproval from staff on site. 

5.  Cancellation:  Cancellation requests must be made in writing to conferences@oregonstate.edu 2 weeks prior to the expo. Cancellation requests received by that time will receive a refund of registration fees minus a $50 administrative fee. Vendors cancelling after that date will not be eligible for a refund and will be responsible to pay the cost for the reserved exhibit space.

6.  Right of Removal or Refusal:  OSU reserves the right to remove or refuse Vendors, exhibits, decorations, materials or publications that are inappropriate, unsuitable or not in compliance with policies, rules or regulations. OSU reserves the right to stop or remove from the Event any Vendor, or their representative, performing any act or practice which, in the opinion of OSU, is objectionable.

7.  Default:  If the Vendor fails to comply in any respect with the terms of this Agreement, Vendor will be deemed in default of this Agreement and may be requested to vacate their reserved exhibit space. In the event of default, all costs paid by the Vendor to OSU shall be deemed earned and nonrefundable. OSU shall have the right to occupy or resell the exhibit space.

8.  Force Majeure:  OSU shall not be held responsible or liable for any damage or expense incurred by Vendors if the Event is delayed, interrupted or not held as scheduled for causes beyond OSU’s reasonable control. If the Event is not held as scheduled, and is subsequently not rescheduled, costs paid to OSU by Vendors will be refunded.

9.  Non Waiver:  Failure by OSU at any time to require the performance by the Vendor of any of the provisions hereof shall in no way effect the right of OSU hereunder to enforce the same, nor shall any waiver by OSU of any breach hereof be held to be a waiver of any succeeding or continuing breach or a waiver of this non waiver clause.

10.  Indemnification:  Vendor agrees to indemnify and hold harmless OSU, its employees, agents, and board members from any and all liabilities, damages, action, costs, losses, claims and expenses  (including attorneys fees), arising out of or resulting in whole or in part from any act omission, negligence, fault or violation of law or ordinance by Vendor, its employees or agents.

11.  Insurance:  Vendor shall at its sole cost and expense, procure and maintain through the term of this Agreement the following insurance:

  • Commercial General Liability Insurance providing coverage against claims for bodily injury or death and property damage occurring in or upon or resulting from the exhibit and storage space, which is the subject of this agreement.  Such insurance is to offer immediate protection to the limit of not less than $1,000,000 and such insurance shall include Blanket Contractual Liability Coverage, which insures contractual liability in this agreement to OSU.
  • Automobile Liability Insurance with limits not less than $1,000,000 each occurrence, combined single limit for bodily injury and property damage including coverage's for owned, non-owned and hired vehicles, including loading and uploading operations.
  • Workers’ Compensation Insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage that satisfies Oregon law for all their subject workers, unless such employees are exempt under ORS 656.126.
 

If you have any questions regarding the terms and conditions above, please contact:

OSU Conference Services | 541-737-9300 | conferences@oregonstate.edu