OSU Procurement and Contracting Ethics

Employment at Oregon State University is a public trust. The ethical standards that an OSU employee must maintain encompass the highest standards of honesty, integrity, impartiality and professionalism in conducting business on behalf of the University. Employees responsible for maintaining the integrity of the competitive, procurement and contracting processes act as stewards of the University and taxpayers’ dollars so it is especially important that OSU employees avoid even the perception of a conflict of interest. OSU staff should familiarize themselves with the PaCS Ethics Policies and Procedures.

OSU is subject to the provisions in the Oregon University System (OUS) Procurement and Contracting Code 580-061-0000 “Code of Ethics”. The Code of Ethics states that on an annual basis OUS employees in relation to OAR Chapter 580, Divisions 60, 61, 62, and 63 will sign a statement that the employee has reviewed and will comply with the OUS Code of Ethics. The Oregon University System (OUS) provides and online tool so that employees responsible for procuring or contracting for goods and services may complete the necessary Ethics Statement which fulfills this OAR.

The following are directions for utilizing the OUS online tool:

  1. Go to: http://www.ous.edu/qapp/ethics/
  2. At the website, the staff member must enter their first name, last name, email address, institution and faculty/staff ID.
  3. After logging in, thoroughly read the Ethics Statement
  4. If you have any questions or think you may have a conflict of interest please contact the Procurement and Contract Manager
  5. At the bottom of the Ethics Statement, click the “I agree” to complete the process

Once submitted, the system sends an automated email receipt of completion to the employee with a copy to the OSU Procurement and Contract Manager.

Declaration of Conflict or Potential Conflict of Interest

The procurement of goods and services at OSU must be free of the undue influence of outside interests. There may be situations in which financial or other personal considerations may compromise, or have the appearance of compromising, an employee's professional judgment in the execution of any part of the procurement or contracting process. Any conflicts or potential conflicts of interest regarding the procurement or contracting process must be reported to PaCS before making the procurement or executing the contract. Conflicts of Interests regarding the research integrity of a research project or proposal are managed through the Research Office process. Their decision on the conflict of interest relating to research integrity does not mitigate conflicts of interest in the procurement or contracting area.

Employees should promptly disclose any real or potential conflicts of interest by filling out the PaCS Disclosure of Real or Potential Conflict of Interest form and submitting to PaCS for review and advice on mitigating the conflict of interest.

For more information reference PaCS Policy and Procedure 104-001.

Additional Ethics Information

For additional information regarding ethics laws pertaining to public officials OSU staff are advised to review the Oregon Government Ethics Commissions' Guide to Ethics Laws for Public Officials at http://www.oregon.gov/OGEC/forms_publications.shtml, which provides guidance on the provisions of the statute (ORS 244) pertaining to ethics and public officials.

The OSU Office of Research Integrity also provides guidance on ethics and conflict of interest as it pertains to research. For more information you can review the Office of Research Integrity Conflict of Interest http://oregonstate.edu/research/ori/coi/conflictofinterest.htm

To report known or suspected fraudulent acts or financial irregularities: http://www.ous.edu/dept/intaudit/irreg