The PaCS Essentials is handy reference guide to successful contracting, procurement and construction contracting at OSU. This guide covers a little bit of everything from construction projects to personal services contracts to issuing a formal procurement Invitation to Bid. This guide is also available in a booklet form. Just contact PaCS at pacs@oregonstate.edu to request a hard copy.
Only specified OSU personnel are authorized by the University to sign contractual documents. Unauthorized persons who sign documents that bind the University may be held personally liable for the contractual and financial requirements of that document. You can review this letter to view the names of individuals authorized to sign contract documents on behalf of OSU.
This is a one page listing that includes pertinent information requested on most credit applications. You can print this document and reference it on your credit applications when you send them to PaCS for review and signature.
When purchasing items or contemplating leasing or contracting equipment, it is important to disclose that OSU is exempt from non-applicable taxes such as sales and property taxes. Some companies require that you provide proof of sales tax exemption in order to claim that exemption. You may print this document or refer the company to this link to demonstrate proof of sales tax exemption.
In December 2006 a memo was sent to all departments describing the new Purchasing Guidelines and Purchasing Authorization Thresholds that went into effect January 1, 2007. These guidelines replace the Procurement Profiles and provide guidance in how Unit Administrators designate internal purchasing authority at the departmental level. Unit Administrators shall utilize these documents along with their personnel position descriptions when assigning purchasing authority within their department.
This links to the State of Oregon Administrative Rules and Oregon Revised Statutes that govern OSU procurement, contracting and construction contracting.
OAR 580-061-005 defines an emergency as an unexpected, serious situation that creates a significant risk of loss, damage, interruption of service, or threat to the public health or safety that requires prompt action to remedy the condition. Please follow these Procedures. pacs@oregonstate.edu to request a hard copy.
Insight OSU (formerly OSU Training Days) is a focused set of learning and workshop sessions providing fresh information and insight to Staff and Faculty interacting together in our daily work with OSU. Now in its 9th year, this two-day event at LaSells Stewart Center continues to grow and expand. Reference materials presented at Training Days 2007 are available by following the link above and viewing the session descriptions in the archive.
Departmental One-On-One Training
Beginning in 2007, the PaCS staff is pairing up analysts to visit on-campus departments and provide information regarding procurement, contracting and construction contracting. This is a brief, informal training opportunity geared towards reviewing the important rules and processes involved in procurement, contracting and construction contracting. We will bring along reference materials and the PaCS Essentials to leave as handy reference tools for your departmental staff to utilize. If you are interested in one-on-one training please contact us at pacs@oregonstate.edu to express your interest and schedule a visit by a couple of our analysts.
