The PaCS Essentials is handy reference guide to successful contracting, procurement and construction contracting at OSU. This guide covers a little bit of everything from construction projects to personal services contracts to issuing a formal procurement Invitation to Bid. This guide is also available in a booklet form. Just contact PaCS at pacs@oregonstate.edu to request a hard copy.
Only specified OSU personnel are authorized by the University to sign contractual documents. Unauthorized persons who sign documents that bind the University may be held personally liable for the contractual and financial requirements of that document. You can review this letter to view the names of individuals authorized to sign contract documents on behalf of OSU.
This is a one page listing that includes pertinent information requested on most credit applications. You can print this document and reference it on your credit applications when you send them to PaCS for review and signature.
When purchasing items or contemplating leasing or contracting equipment, it is important to disclose that OSU is exempt from non-applicable taxes such as sales and property taxes. Some companies require that you provide proof of sales tax exemption in order to claim that exemption. You may print this document or refer the company to this link to demonstrate proof of sales tax exemption.
In December 2006 a memo was sent to all departments describing the new Purchasing Guidelines and Purchasing Authorization Thresholds that went into effect January 1, 2007. These guidelines replace the Procurement Profiles and provide guidance in how Unit Administrators designate internal purchasing authority at the departmental level. Unit Administrators shall utilize these documents along with their personnel position descriptions when assigning purchasing authority within their department.
This links to the State of Oregon Administrative Rules and Oregon Revised Statutes that govern OSU procurement, contracting and construction contracting.
OAR 580-061-005 defines an emergency as an unexpected, serious situation that creates a significant risk of loss, damage, interruption of service, or threat to the public health or safety that requires prompt action to remedy the condition. Please follow these Procedures. pacs@oregonstate.edu to request a hard copy.
When asked for a Certificate of Insurance (COI) you can offer this letter as a substitute. If a specific COI is all that is acceptable, it must be secured from the Department of Administrative Services Risk Group and this process has to be coordinated through PaCS and can take up to two weeks. More information about Certificates of Insurance can be found here.
Training Days is a focused set of learning and workshop sessions providing information and insight to Faculty and Staff interacting together in our daily work at OSU. For more information visit: http://businessservices.oregonstate.edu/trainingdays/
Department One-on-One Training
If you or staff within your department are interested in focused training by the PaCS staff please don’t hesitate to contact us at pacs@oregonstate.edu or at 737-4261. We would be happy to visit with you about your training needs and schedule a time for procurement and/or contract training for your staff.
