Be aware of ethical considerations and potential conflicts of interest. Anyone responsible for any aspect of purchasing on behalf of OSU should complete the Ethics Statement. There are rules and policies pertaining to purchasing and contracting ethics that OSU employees should be aware of and must adhere to when purchasing on behalf of OSU. This includes, but is not limited to purchasing from employees, relatives of OSU employees or members of the employee’s household, personal purchases using OSU Contracts, declaring a potential conflict of interest, accepting honorariums and responsibilities for selection committee members. These rules and policies pertain to all OSU employees for any kind of purchase at any dollar level.
Check to see if the goods you are seeking are available through OSU Surplus Property. Surplus Property has a wide variety of items available for sale to departments.
With the exception of Bureau of Labor and Industries Prevailing Wage Rate related purchases, OSU Departments have a delegated authority for procurements of goods and services up to $5,000. This means for orders which total less than $5,000, you may get quotes and place the order. When feasible, an attempt should be made to get at least three quotes for your purchases, as this will help realize savings on your purchases. However, in some cases it may not be cost-effective to obtain quotes.
When your total order will be between $5,000 and $24,999.99, you should work with your Business Center staff to process the order. Business Centers will work with you to place your order.
If your purchase total is $25,000.00 to $149,999.99, Procurement will handle the solicitation process.
Procurement will work with you to issue an Invitation to Bid (ITB) for procurements that are complex or are $150,000 or over.
An RFP is issued when we want the vendors to propose a solution which we will evaluate for award, or when we have characteristics or issues we want to consider in the decision to award other than price. As with an ITB, Procurement will work with you to issue an RFP.
Sole Source procurements are only allowed when it can be thoroughly documented that the Vendor holds a unique (no other sources have it) set of skills or expertise that make it impossible for anyone else to do the work or that the goods are not available from another source. For purchases and contracts $25,000 or higher, you will need to complete and submit a Sole Source Request Form along with the Purchase Requisition or Contract to Procurement.